- Office Management Assistant
- Trier
- Full Time:40h
Office Management Assistant
Who are we?
We are a proud, strong medium-sized company — not a corporation, but a compact, perfectly
coordinated team. Our development is constantly progressing. As part of our team, you join a
culture that values respect, innovation, and continuous progress. Every role contributes to our shared journey and ensures that together, we make a measurable difference. We support our employees with outstanding opportunities to grow and succeed and foster an environment where
everyone can thrive..
What is the role about?
• As an Office Management Assistant, you support our team in administration, organization, and
office management, working closely with departments such as Purchasing, Project Management,
Sales, and Accounting.
Your tasks include a wide range of administrative and organizational activities. You also represent
our company as the first point of contact for internal and external partners. Your responsibilities
include:
- Entering, managing, forwarding, and maintaining inquiries in SAP
- Independent correspondence with suppliers and customers
- Welcoming and hosting suppliers/customers
- Supporting project managers in quotation, order processing, and invoicing
- Organizing business trips and hotel bookings
- Handling incoming and outgoing mail
- Maintaining master data for suppliers, customers, and items in SAP
- General data entry and maintenance, creating new Office templates (Excel/Word)
- Processing supplier invoices
- Preliminary accounting tasks
- Procurement, management, and cost comparison of office supplies
- Handling A1 certificate applications
- Supporting project managers in creating service specifications
What we expect from you
• ️️Service-, customer-, and solution-oriented mindset
• ️️Reliability and sense of responsibility
• ️️Enthusiasm for electrical engineering
• ️️Interest in new technologies
• ️️Strong communication and teamwork skills
• ️️Enjoyment of autonomous work
• ️️Organized, careful, and goal-oriented working style
• ️️Resilience and willingness to contribute actively to the companyn
Qualifications / Skills
• Experience in administration, office management, or assistance
• Confident use of MS Office; SAP experience beneficial
• Skilled written and verbal communication
• Structured, precise, and independent working style
• Good German language skills (spoken and written)
• Organizational talent with a friendly, professional appearance
What you can expect from us
• Security and long-term prospects of a medium-sized family business
• Respectful, value-based working environment with excellent opportunities for personal
development
• Flat hierarchies and communication at eye level
• Open feedback and error culture
• Attractive compensation package including holiday and Christmas bonuses
• Capital-forming benefits
• Overtime bonuses (25% / 40%)
• Above-average social benefits
• Private supplementary health insurance
• Company pension scheme
• Job bike program
• Employee referral bonuses
• Regular team events and activities
• Comprehensive onboarding
• Professional training and development
• Employee parking
• Summer and Christmas celebrations
• Good public transport connections
